Admin Assistant

Core responsibilities

• Communication management — Manage communications with clients and freelancers, including emails, DMs, and calls, with prompt, professional responses.
• Handling invoices — Send out invoices and client billing during projects.
• Send proposals — Help draft and send project proposals to clients using pre-made templates.
• Schedule management — Keep calendars organized, schedule meetings, and manage deadlines.
• Meeting coordination — Organize meetings, prepare documents, and record minutes.

Additional tasks

• Writing support — Collaborate with the creative team to craft social media posts and website content.
• Accountability partner — Ensure the team meets daily tasks and internal project goals.
• Streamline processes – Provide insight to make our workflows smoother and faster, helping our agency grow.
• Market research — Conduct research and summarize findings for strategic planning.
• Project tool management — Create templates and maintain Notion for project tracking and team collaboration.
• Document creation: Help draft Google Sheets and Doc templates.
• Social media planning — Schedule and track social media content for engagement.
• Confidentiality — Securely manage sensitive information under NDAs.
• Administrative duties — Support agency operations with varied administrative tasks.

Love to haves

• Atlanta-based for potential in-person collaboration.
• Familiarity with Google Workspace and Notion.
• Knowledge in the creative, tech, or marketing industry.

Qualifications

• Strong organizational skills and attention to detail.
• Preferably located near the EST time zone with a time difference of 1 to 4 hours.

Skills

• Clear communicator.
• Expert in time management.
• Detail-oriented.
• Technologically savvy.
• Independent thinker.